""

Italy - HR & HR Software Guide

Country Overview:

Italy, a country with a long Mediterranean coastline, has over 60 million people and a rich, historical, and worldwide popular culture in arts, architecture, music, and food. Popular architectural sites in Italy include the Leaning Tower of Pisa, the Basilica of St. Mark, and the Coliseum. In addition, cities such as Venice, Florence, and Rome, which are among the oldest cities globally, are popular tourist destinations. 

Capital City: 

Rome 

Currency:

Euro (EUR) 

Principal Language:

Italian

Government:

Parliamentary Republic

It is permissible under Italian labor law to draw up permanent employment contracts in writing, but it is not required. 

Some of the details typically mentioned in the written contract include: 

  • The start date, length of the employment relationship, and the type of employment relationship 
  • Duration and conditions of the notice period 
  • and more 

The different types of employment relationships are: 

  • Permanent Employment – Unless specified in the employment contract, employment in Italy is deemed indefinite. 
  • Fixed-Term Contracts – Per Italian law, fixed-term contracts should not exceed 24 months, including renewal. Employers can renew fixed-term agreements up to 4 times as long as the total length does not exceed 24 months. The contract becomes permanent after five renewals. 
  • Temporary Employment – The term “temporary employment” is not defined explicitly in Italian labor law. It does, however, provide for a variety of flexible work arrangements, including:
    • Fixed-term work 
    • Intermittent work 
    • Solidarity contracts 
    • Apprenticeships 

Probationary Period 

In Italy, a probationary period lasts up to 6 months for managerial employees, and for all other employees, it could last up to 3 months. However, the maximum probationary term may vary depending on the industry or the relevant collective bargaining agreement. 

Work/Time Regulations 

A typical workday is 8 hours long, while a standard workweek is 40 hours long (based on a 5-day cycle). 

Leaves 

Employees in Italy are entitled to the following leaves: 

  • Annual leave – Per Italian labor law, employees are usually entitled to at least four weeks of paid annual leave. 
  • Maternity leave – Italy’s female workers are typically entitled to at least 20 weeks of paid leave under Italian labor legislation. It is usually divided into eight weeks before birth and 12 weeks following birth, with the latter two being variable. 
  • Sick leave – Employees in Italy are generally entitled to three days of paid sick leave per year. The National Institute for Social Security reimburses employers for providing a statutory sick benefit to their employees (INPS). 
  • Paternity leave – Per the Italian labor law, fathers continue to be absent from work for the duration of the maternity leave. 

Public Holidays 

The following are the statutory national holidays observed in Italy: 

  • January 1 – New Year’s Day 
  • January 6 – Epiphany 
  • April 4 – Easter Sunday 
  • April 5 – Easter Monday 
  • April 25 – Liberation Day 
  • May 1 – Labor Day / May Day 
  • June 2 – Republic Day 
  • August 15 – Assumption of Mary 
  • November 1 – All Saints’ Day 
  • December 8 – Feast of the Immaculate Conception 
  • December 25 – Christmas Day 
  • December 26 – St. Stephen’s Day 

Benefits 

In Italy, the Ministry of Labor and Social Security governs the National Social Security Institute (INPS), which provides different pension benefits. 

Some examples of social insurance programs are: 

  • Dependents’/Survivors Benefit – If the deceased employee made at least 780 weekly contributions or 260 weekly contributions, at least 156 of which were made in the five years preceding the date of death, then the survivors are eligible for a pension. The survivor’s benefit is calculated based on the retirement of the deceased employee. 
  • Life and Disability Insurance/Benefit – Invalidity pensions are paid to insured workers who suffer from a permanent inability to perform any work. They have contributed for at least five years, three of which were in the five years preceding the application. 
  • Unemployment Insurance – The New Social Insurance for Employment (NASpI) is a monthly payment made to those laid off involuntarily. 

Termination 

The Italian Civil Code does not mandate the length of the notice period. Nonetheless, the employee’s years of service and professional level and the relevant collective bargaining agreement are usually the determining factors. 

Visa/Work Permits 

Italy is part of the Schengen Borders Agreement, together with 25 other European countries. 

Foreigners with a Schengen sojourn permit from another Schengen country do not require a visa for stays of less than three months if they are not coming to work or study. 

There are typically three categories of visas issued by the Italian Ministry of Foreign Affairs and International Cooperation: 

  • Uniform Schengen Visas (USV) – Uniform Schengen Visas are type C visas (short-stay or travel visas) valid for up to 90 days and single or multiple entries into all Schengen countries. 
  • Limited Territorial Validity Visas (LTV) – Limited Territorial Validity Visas are only valid in the Schengen country from which they were issued and are valid for humanitarian or national interest purposes. 
  • Long Sojourn or National Visas (NV) – Long Sojourn or National Visas are type D visas valid for stays longer than 90 days for single or multiple entries. 

Different immigration rules apply to foreign workers of various nationalities. For example, the European Union (EU) and the European Economic Area (EEA) nationals can work in Italy without a work permit. However, before entering Italy, foreign nationals from non-EU/EEA countries must typically have a valid work permit from their Italian employer and obtain a work visa from the Consulate of Italy in their country of residence. 

Accounting

Companies in Italy must maintain consistent accounting records in compliance with the Italian Civil Code (ICC) and the Generally Accepted Accounting Principles (Italian GAAP/IAS – IFRS). 

Taxes 

Corporate Tax 

The standard corporate tax rate is 24%. 

Value Added Tax (VAT) 

The standard VAT rate in Italy is 22%. It applies to most goods and services. 

Reduced rates of 4%, 5%, and 10% are also available for certain goods and services.

Filing Dates 

Typically, the annual corporate income tax returns (IRES and IRAP) must be filed electronically within 11 months of the end of the financial year, except for extraordinary transactions like mergers or demergers. 

Penalties

The tax rules contain an all-inclusive set of penalty and interest provisions for non – payment and failed to register, with the amounts typically determined based on the specific breach (above particular thresholds, tax violations are criminal offenses). 

The Italian Data Protection Authority (Garante per la protezione dei dati personali) is an autonomous institution established to protect primary rights and freedoms related to the processing of personal data and ensure individuals’ dignity. 

Simplify workforce management in Italy with Mihi HR Software.

  • Accelerate employee onboarding with established workflows and guided processes that allow your new employees to hit the ground running from day one.
  • Improve employee time tracking and leave management while ensuring compliance with local labor laws and work-time regulations.
  • Store, manage, and track employee data on a single, secure system. Improve access and visibility, while built-in guidelines help you maintain legal compliance and audit readiness.
  • Turn workforce data into actionable insights with extensive HR reporting and analytics. Make better, more informed decisions and accurately assess the status of your global teams.
  • Provide your employees with the support they need with 24/7 access to our Employee Helpdesk.
  • One HR software for your global needs
  • Ensured compliance with in-country employment and labor laws
  • Connectivity and integrations with ERP and Payroll systems
  • Better workforce data and increased visibility of global teams
  • Supporting 170+ countries and localized in 17+ languages
  • Improved employee experience with employee self-service functionality and 24/7 employee support

Contact Us Today