HR and HR Software Guide

Country Overview

Expected to touch $4.37 trillion in 2020, Germany has the 4th largest GDP in the world. The total value of exports and imports is equal to 86.9% of GDP. Germany is a European nation with the biggest drivers of its economy being its service industries, including telecommunication, healthcare, and tourism. The nation employs a social market economy that emphasizes the value of open-market capitalism and also ensures a number of social services guarantees. The country is ranked #1 in the world for entrepreneurship due to its skilled labor force, highly developed infrastructure, and their technological expertise.

Currency: Euro

Principal language: German language or German Deutsch

Government: Representative Democracy

Capital City: Berlin

Major Cities: Hamburg, Munich, Cologne

Extension of work hours up to a maximum of 10 hours a day is allowed if an employee does not exceed an average of 8 hours per working day over 6 calendar months or within 24 weeks. After completing their daily work, employees must get a minimum 11 hours of continuous rest. If there is an interruption during this period, it must be allowed in full after such an interruption.

Employees must not work longer than 6 consecutive hours without taking a break. If they work at a stretch from 6 to 9 hours, providing a 30-minute break or two 15-minute breaks is compulsory, and in case they work more than 9 hours, employers need to provide a 45-minute break that may be split into periods of at least 15 minutes each or otherwise.

Employers are also responsible for registering with the local employment agency, and this agency will give a business number to their organization.

The German Federal Leave Act stipulates that every employee working 6 days a week is qualified to receive at least 24 working days of leave (i.e., 4 weeks), and employees working 5 day weeks are to receive at least 20 working days of leave. Individuals with disabilities and minors can claim more. Sundays, public holidays (including 9 national public holidays and some more holidays in Catholic areas), and usually Saturdays do not count as vacation.

In practice, almost all the employees in Germany get longer annual leave. The long leaves are generally regulated in work agreements or collective bargaining agreements and often modified according to age or number of service years. Currently, 5 to 6 weeks of annual leaves are typical. When there is no collective bargaining agreement, the employment contract governs the number of leaves.

Regardless of their working time, employees are eligible for their full vacation entitlement if they have completed at least 6 months at work. All employees are authorized to paid leave in Germany – a minimum of 24 working days and official holidays. Employees need to complete 6 months of work to qualify fully. The compensation amount for paid leave is on the basis of on the average salary received during the preceding 13 weeks of employment.

All Sundays are holidays, in addition to several officially recognized holidays. Germany observes the following 9 national holidays, the dates of some of which differ year to year:

  • Jan. 1: New Year’s Day
  • Good Friday
  • Easter Monday
  • May 1: Labor Day
  • Ascension of Christ (Easter Sunday, plus 39 days)
  • Whit Monday (Easter Sunday, plus 50 days)
  • Oct. 3: Day of German Unity
  • Dec. 25: Christmas Day
  • Dec. 26: Boxing Day (Day after Christmas Day)

There are also holidays in different regions. Observance of holidays is always on the day on which they fall, even if it is on the weekend. Holidays do not shift to the nearest Monday, nor do workers get a free day in compensation for a holiday falling on a non-work day.

If employees work on a holiday which falls on a working day, they must get a day’s rest as compensatory off. Employers need to provide this compensatory off within a period of 8 weeks including the day on which they worked. Employees do not qualify for extra pay if they work on a public holiday.

Maternity Leave
Employers must provide pregnant employees 6 weeks of maternity leave before the birth of her child and 8 weeks post-delivery of the child. During this period, employees exercise their right to full pay from health insurance. The Maternity Protection Act ensures that there are no financial disadvantages to female employees as a result of maternity.

The terms of the Maternity Protection Act makes it unlawful to employ an expectant mother during the 6 weeks before the birth of her child, even if she does not submit a doctor’s certificate. However, if she has made a declaration in writing, which she can withdraw at any time, that she agrees to continue working, she may work.

A woman is not allowed to work for 8 weeks after childbirth. The law extends this period to 12 weeks for multiple or premature births. The leave entitlement commences on the day of birth and lasts till 8 or 12 weeks later on the same day of the week as the day of childbirth.

Paterntal Leave
Employers need to give parents up to 3 years of unpaid childcare leave. One of the parents needs to take the first 2 years immediately after the childbirth and the 3rd year at any time up to the child’s eighth birthday. Both parents can claim parental benefits if they are on leave during the first 12 months after the child’s birth. The benefit entitlement is 65% of the parent’s previous monthly salary.

There is no leave benefit specifically for fathers, though either parents may take benefit of parental leave. A child-raising benefit is paid by the government from the child’s birth to the age of 12 to 14 months. The Act on the Payment of Child-Raising Benefit and Child-Raising Leave allows a monthly child-raising benefit to parents and the right to child-raising leave for either one of the parents or for both at the same time.

For employees who were born before 1965, the legal retirement age currently is 65 after making at least 5 years’ of contributions and will gradually increase to 67 by 2020. For those who were born after 1964, the pensionable age is 67 after 5 years’ contributions. Employees who have contributed to the pension fund for at least 45 years can retire at 63 with no decrease in benefits.

Employers and employees need to make equal contributions of approximately 20% of gross monthly salary to the statutory pension insurance funds. The employer transfers the entire amount of both contributions to the insurer. The pension benefit depends on many factors, such as the frequency and amount of contributions made, the period during which the payment of contributions occurred, the employee’s income and social factors.

In Germany, the national social security system includes all the employees as beneficiaries by law. The employer needs to report within 14 days a new hire to the competent health insurer, and all contributions to the social security system go to this insurer.

Foreign nationals are exempt from essential coverage as long as they have shown the necessary residence and work permits. The social security system includes:

  • Health insurance
  • Unemployment insurance
  • Pension or old-age benefits
  • Nursing care insurance
  • Accident insurance

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